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New York Certificate of Good Standing

It can be difficult for business owners in New York to keep track of all the licenses and permits that pertain to their operations. Many of these certificates are necessary to conduct business legally in the state, while others are required only for certain specific occasions. Among the business documents that fall into the second category are certificates of good standing

A Certificate of Good Standing is a type of state-issued document that is recognized all over the U.S., although the official name for it depends on the preference of the agency responsible for these records. It is also known as a certificate of authorization, a certificate of authority, a certificate under seal, a certificate of compliance, or another name. In the state of New York, it is called a Certificate of Status or Certificate of Existence, as well as a Certificate of Good Standing.

A New York Certificate of Good Standing simply indicates that your business is currently in compliance with state law. If you have to obtain a certificate for a particular business purpose, you may be confused about exactly how to go about ordering one. With FastFilings, there’s no need to concern yourself with these details. 

We’ve set up a fast, convenient online ordering system for businesses that need to get an official New York Certificate of Good Standing (Status). Just spend a few minutes inputting some basic data, and we’ll get the paperwork to you as soon as possible.

New York Certificate of Good Standing

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What Is a New York Certificate of Good Standing?

A Certificate of Good Standing (or Status) in New York is a one-page document that can be used to prove for legal purposes that your business was properly registered with the state and is currently in compliance with all filing requirements. These certificates are issued by the New York State Department of State. 

What’s on a Certificate of Status? The exact format depends on what kind of business you have, and whether it’s a foreign or domestic entity. But you can expect it to include the formal name of the business, its registration date with the state, the type of business structure (e.g., LLC, corporation, etc.), and a statement that it is a currently existing organization in good legal standing. At the bottom of the Certificate of Status is the signature of the New York Secretary of State and the official date of issuance.

If you are past due for filing your Biennial Statement with the state of New York, this fact will be noted on your Certificate of Status

Reseller Permits
Seller’s Permit and Resale Certificate

How Do I Get a Certificate of Good Standing in New York?

A Certificate of Good Standing is available only to businesses that have been formally registered with the state of New York. This includes foreign as well as domestic corporations and LLCs.

You can order a New York Certificate of Good Standing (Status) directly from the Secretary of State—but you have another, more convenient option with FastFilings. Our streamlined ordering form gives you a simple way to put in your request for a Certificate of Existence, and we’ll do most of the work for you. 

Do You Need a Certificate of Good Standing in New York?

A Certificate of Status (or Good Standing) is not needed for day-to-day business operations in the state of New York. It is not a business license. Many legally compliant organizations do not even have a current Certificate of Good Standing in their files. 

Nonetheless, there are certain situations where you may be required or expected to present a valid, updated Certificate of Status. These occasions include the following:

  • Applying for a business loan
  • Applying for a government contract
  • Opening a payment processing account  
  • Renewing a business license
  • Purchasing business insurance   
  • Establishing business credit 
  • Launching a franchise in another state
  • Securing funding from investors
  • Completing a business merger
  • Selling your business

Be aware that a New York Certificate of Good Standing will mention any past-due status relating to the Biennial Statement that your LLC or corporation is required to file. This may interfere with business transactions, including those listed above, that require you to present a Certificate of Good Standing

How to Make Sure Your New York Business Is Compliant

It’s a good idea to ensure that your business is up to date with your filing obligations prior to ordering your Certificate of Good Standing. If you haven’t filed a past-due Biennial Statement, you should do so as soon as you can. Remember that it should be filed every two years, during the calendar month in which you originally registered with the state of New York (early filings are not accepted).

What if you already have a Certificate of Good Standing with a “past due” notation on it? Once you’ve sent in your biennial report, you can order a new, updated certificate that will officially recognize your good standing with the state. 

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What Documents Do I Need?

How FastFilings Can Help with Your New York Certificate of Good Standing

With FastFilings, ordering a New York Certificate of Status has never been easier. To start the process, you just need to spend a few minutes typing in some basic information about your business. Be sure to have the following info ready:

  • The official name of the business entity

The Department of State (DOS) ID number of the business entity OR the date of formation